Regarding the Handling of Personal Information

Name: Katakura Industries Co., Ltd.
Address: 6-4 Akashicho, Chuo-ku, Tokyo, 104-8312 Japan
Representative: Ryosuke Joko

Katakura Industries Co., Ltd. (hereinafter, “the Company”) acquires personal information for the purpose of use listed below. The Company may also acquire personal information after notifying the individual in advance of other purposes of use .

(1) Personal information of customers

• Confirming and authenticating the identity of the customer
• Accepting requests for products and services and confirming usage qualifications
• Providing products and services, and improving services
• Exercising rights and fulfill obligations based on contracts with customers, laws, etc.
• Keeping records on transactions with customers, the progress of negotiations, and other matters
• Necessary ascertaining and managing of various risks that are incurred during the management and operations of the Company and its group companies^*1
• Responding to customer inquiries, consultations, and complaints
• Contacting in the event of an emergency
• Developing products and services by the Company, its group companies^*1, and partner companies^*2
• Providing information on products, services, events, promotions, etc., of the Company, its group companies^*1, and partner companies^*2
• Providing information to third parties when necessary for procedures based on laws and regulations such as procedures related to grants
• Properly executing the entrusted business when the processing of personal information is entrusted from another business operator

*1 Refers to the group companies listed on the Company’s website (Nitivy Co., Ltd.; Toa Eiyo Ltd.; Ogran Japan Co., Ltd.; Nihon Kikai Kogyo Co., Ltd.; Katakura Caron Service Corp.; Katakura Insurance Service K.K.; Sanzen Co., Ltd.) .

*2 Includes use for analyzing data related to customer behavior (including website access history information), hobbies, preferences, etc., and then use for proposing, providing information, and conducting R&D for products, services, etc., of the Company, its group companies, and partner companies.

(2) Personal information of shareholders

• Exercising rights and fulfilling obligations based on laws and regulations
• Providing various benefits from the Company to individuals in the position of shareholder
• Implementing various measures to facilitate the relationship between shareholders and the Company
• Conducting shareholder management; for example, creating shareholder data based on prescribed standards defined in various laws and regulations

(3) Personal information of job applicants

• Providing information about the Company’s recruiting, answering inquiries, contacting applicants in regard to interview dates and times, and notifying applicants of selection results
• Conducting screening of applicants by the Company
• Using as basic materials for contacting applicants, providing information, and managing employment after making a hiring decision
• Conducting analysis aimed at improving the quality of future recruitment selection activities
• Using in other work related or incidental to recruitment selection, etc.

The Company may use Individual Numbers and personal information containing Individual Numbers for the following purposes.

(1) Personal information, etc., of customers, etc.

• Preparing payment records for remuneration, fees, contract money, and securities, and preparing payment records for real estate transactions

(2) Personal information, etc., of shareholders

･Creating the following documents

• Payment records for dividends and distribution of surplus
• Payment records for amounts deemed to be dividends
• Payment record for organizations, etc., receiving a grant
• Record of consideration for the transfer of shares, etc., received by the rights holder

If you wish to disclose, correct, etc., your personal information, please contact us using one of the following methods.
The Company will send you the “Request Form for Disclosure, Correction, Etc.” Please fill in the required items, enclose your personal identification documents, and return the form to the Company. The Company will charge a fee of 1,000 yen for disclosure requests.

Contact Methods

1. Click the “here” link in section “5. For Inquiries Regarding the Handling of Retained Personal Data,” fill in the required items, and send to the Company. At that time, write both “Please send the Request Form for Disclosure, Correction, Etc.” and the details of your transaction with the Company in the “Details of Inquiry” section. Also, please be sure to include your address.
2. Mail a request listing your name, address, and the details of your transaction with the Company, and write “Please send the Request Form for Disclosure, Correction, Etc.” Mail the request to the address listed in “5. For Inquiries Regarding the Handling of Retained Personal Data.”

(1) Formulation of a Personal Information Protection Policy

In order to ensure the proper handling of personal data, the Company has formulated a Personal Information Protection Policy in regard to compliance with related laws, regulations, guidelines, etc.

(2) Creation of Rules for Handling Personal Data

The Company has formulated Personal Information Management Regulations that define rules for acquisition, use, storage, provision, deletion, disposal, etc.

(3) Organizational Safety Management Measures

In addition to appointing a person in charge of handling of personal data, the Company has established a system for reporting and contacting the person in charge when personal data has been identified and there are facts or signs that laws/handling rules have been violated.
The Company has conducted audits on the status of handling of personal data.

(4) Personnel Safety Management Measures

The Company provides training to employees on matters to consider in regard to the handling of personal data.
The Company has stipulated that violations of Personal Information Management Regulations may be subject to disciplinary action.

(5) Physical Safety Management Measures

The Company has defined areas for handling personal data and has implemented measures to prevent access to personal data by unauthorized persons.

(6) Technical Safety Management Measures

The Company has implemented access control for personal data and has limited the scope of the person(s) in charge and the personal information database, etc. being handled.
The Company had introduced mechanisms to protect information systems that handle personal data from unauthorized external access and unauthorized software.

Click here for online inquiries.

Please use the following address when sending inquiries by mail.

Personal Information Inquiry Section
Katakura Industries Co., Ltd.
6-4 Akashicho, Chuo-ku, Tokyo, Japan 104-8312

The Company engages in joint use of personal data as listed below.

(1) Personal data items subject to joint use

The Company may engage in joint use of all personal data items of customers including name, date of birth, address, contact information such as telephone number and email address, information on family, information on workplace, information on transactions, information on customer behavior, hobbies, preferences, etc.

(2) Scope of joint usage

The scope of usage is the group companies listed on the Company’s website (Nitivy Co., Ltd.; Toa Eiyo Ltd.; Ogran Japan Co., Ltd.; Nihon Kikai Kogyo Co., Ltd.; Katakura Caron Service Corp.; Katakura Insurance Service K.K.; Sanzen Co., Ltd.).

(3) Purpose of use

The Company will use according to the purpose of use listed in section “2. Purpose of Use for Personal Information, Etc.”

(4) Other

For the name and address of the business operator in charge of management of personal data and the name of the representative, please refer to section “1. Name and Address of Business Operator, Name of Representative.”

For purposes such as improving customer convenience, etc., the Company may use cookies and other technology to acquire data on the customer’s browsing history, browsing status, usage environment, etc., (hereinafter, “Browsing Information, Etc.”) when the customer has browsed a website operated by the Company (hereinafter, “the Company Website”; this includes the website that you are currently viewing). Although Browsing Information, Etc., does not include information that can identify an individual customer, the Company may handle Browsing Information, Etc., in conjunction with other information that can identify an individual customer for the purpose of providing customers with information on optimal products and services. In such cases, the Company will handle Browsing Information, Etc., as personal information based on the Company’s Personal Information Protection Policy and the section entitled “Regarding the Handling of Personal Information.”

Furthermore, in order to improve our services, the Company uses Google Analytics from Google, Inc. to analyze the Browsing Information, Etc., of customers. Google, Inc. may use cookies and other technology to acquire identification information, access information, etc., on the customer’s terminal; however, this information does not include any information that identifies a specific individual. Information acquired by Google, Inc. is managed based on the Privacy Policy of Google, Inc.
The Google Analytics Terms of Service and the Privacy Policy of Google, Inc. can be viewed by clicking on the following links.

Google Analytics Terms of Service:
https://marketingplatform.google.com/about/analytics/terms/jp/

Google Privacy Policy:
http://www.google.com/intl/ja/policies/privacy/

Additionally, the Company may use services provided by third parties for appropriate distribution of advertisements, etc., to customers. When a customer uses the Company Website, the third party may acquire identification information, access information, etc., on the customer’s terminal by using cookies or other technology issued by the Company or the third party. Please note that this information does not include any information that identifies a specific individual. The information obtained by a third party will be handled according to the privacy policy of the third party.
Normally, customers can change their browsers settings to refuse cookies (cookies are normally enabled for each browser). Please refer to the help section of your browser for information on how to specify settings.